What is Workforce Compliance and How Can You Uphold It?

April 5, 2021 at 4:00 AM

Workforce compliance is one of those terms that many business owners have likely heard of, yet not every one of them fully grasps what it means. That’s understandable, because it’s such a broad expression that encompasses multiple aspects of your business.

However, since falling out of compliance can result in costly fines and penalties for your company, you can’t afford to remain in the dark. That’s why the team here InterConnect Human Resource Services has created this helpful guide to explain what compliance means and how you can uphold it.

What is workforce compliance?

Generally speaking, workforce compliance is the process of ensuring your business meets all state, national, and industry rules and regulations in regards to how you run your business. More specifically, it’s ensuring that every member of your staff has all the necessary compliance training and that processes and procedures are in place to protect workers, customers, and sensitive data. Compliance issues can arise throughout various aspects of your business, including the following:

Data protection compliancy.

As the business world grows increasingly digital, there’s been a dedicated effort to ensure that everyone’s data is protected from cyberthreats. While there is no single piece of legislation that outlines the safeguards you must have in place, a combination of hundreds of individual laws enacted on a state and national level dictate the processes your business needs to remain in compliance. At minimum, you must demonstrate that you’ve instituted reasonable measures to protect the security, confidentiality, and integrity of private information.

Workplace health and safety compliance.

The Occupational Safety and Health Administration oversees compliancy issues in regards to a workplace’s safety measures set in place to protect their employees. These are associated with all of the risks related to business operations that can put employees in danger, such as workplace accidents or repetitive strain injuries. They require employers to provide the necessary training to avoid injuries and a work environment that promotes safety.

Hiring and compensation.

Another aspect of your business operations that falls under the purview of compliancy is your hiring and payroll processes. In essence, to avoid costly penalties and fines, you must demonstrate that you are not discriminating against any interviewees during the hiring process, and every employee must be accurately classified and paid accordingly. This includes benefits, paid time off, and overtime rates.

How your business can maintain workforce compliance.

Since compliancy varies by industry and location of your business, there is no one-size-fits-all solution to remaining compliant as a company. However, there are some basic steps you can take to ensure your business is protected.

Stay up to date on the latest developments.

Laws regarding compliancy within an organization are constantly changing, so it’s essential that you make an active effort to keep yourself informed of the latest rules and regulations for your business. Staying on top of all these changes may seem overwhelming, but these days, there are helpful software solutions that use Natural Language Processing to automatically detect relevant changes in legislation for your industry.

Check your company’s standing.

Workforce compliance experts are available to provide guidance for your organization if you aren’t sure whether or not you’re meeting all compliancy requirements. You can receive their help by requesting a Certificate of Good Standing from your state. This document demonstrates that you are in compliance, and it helps protect you from hefty penalties.

Always file your annual compliancy report.

The annual report is required to maintain good standing status with the regulatory bodies that oversee your industry. It outlines the measures you’ve implemented within the organization to ensure you’re meeting the rules and regulations throughout every aspect of your daily operations.

Do you need help ensuring your business is in compliance?

Then contact our team here at InterConnect Human Resource Services. Our workforce compliance experts specialize in providing comprehensive human resource support you can count on. We have more than 25 years of industry experience, so we’re well versed in the latest rules and regulations, and we can offer our expertise to ensure your business isn’t hit with any costly fines or penalties. Learn more about the services we offer, or connect with us online to schedule your free consultation.