EEO-1 Report Filing and Compliance 101: How to File an EEO-1 Report

February 5, 2020 at 5:00 AM

If you’ve never filed an EEO-1 report for your business before, you may have some questions about the process. There’s no doubt, EEO-1 report filing and compliance obligations can feel daunting, especially if you’ve never submitted a report before.

At InterConnect Human Resource Services, we’ve been assisting employers across the US with HR compliance issues for over 25 years, so we understand the challenges that reporting brings for businesses of all sizes. To help you understand what you need to do, we’ve put together this step-by-step guide for EEO-1 filing.

Decide if You Need to File

The EEO-1 report is a compliance survey that looks at company employment data. The purpose of the report is to ensure any employer of a certain size, as well as companies that work with the federal government and meet specific criteria, is operating as an equal opportunity employer.

While avoiding discrimination in your hiring practices is a core tenet of being an equal opportunity employer, not all businesses need to file a report with the Equal Employment Opportunity Commission (EEOC). You only need to file if:

  • Your company has at least 100 employees.
  • Your company is a federal contractor or first-tier subcontractor with 50 or more employees and a minimum of $50,000 in contracts for the year.

Register as a Filer

If you’ve never filed an EEO-1 report before for your company, you’ll need to register by filling out a form with the EEOC online. When you fill out this form, you’ll create a login ID and password that you can use throughout the process. Once you’re ready to file, you’ll submit your form online. The EEOC prefers online submissions – in fact, paper filing is only allowed if you request approval.

Gather Your Employee Data

The annual deadline for filing the EEO-1 report is March 31. You’ll need to give your employees the survey ahead of time so they have the chance to fill it out and return it to your HR department or management department with plenty of time for your company to file.

The survey looks at job positions and race. To ensure accurate filing, make sure your company understands the different EEO-1 categories and how employees should be classified according to race. To gather the data, the EEOC expects you to use a pay period in October, November, or December for the current survey year.

Fill Out the Report and Submit

Once you have your employment data, you can fill out the report. Keep in mind, there are specific guidelines you’ll need to follow when preparing the report. Also, if you have a company with more than one location, you’ll have additional rules to follow.

Make sure you’re including data for both full and part-time employees. You’re also required to include data for remote employees, but you don’t need to include their home address if they work from a home office. You don’t have to include any information on applicants – only on your employees.

Once you’ve completed the report, double-check it for any errors so you don’t send in an inaccurate report. Then, you can submit it online using your company’s login ID and password you created earlier when you registered with the EEOC.

Do You Need Help with EEO-1 Report Filing and Compliance?

If you need help filing your report, reach out to us today. The reality is, there are so many nuances to EEO-1 report filing, making it easy to overlook something. If you want the peace of mind that comes with knowing your report is accurate and filed on time, and that your company is compliant, rely on the HR experts at InterConnect Human Resource Services.